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...PRINCE2...

  1. What is PRINCE2?
  2. Who owns PRINCE2?
  3. Can I use the PRINCE2 logo?
  4. What is a Project?
  5. What is NOT included in the scope of PRINCE2?
  6. Why do Projects Fail?
  7. How can I use PRINCE2 stages for a typical IT project?
  8. Are there any pre-requisites to take PRINCE2 exams?
  9. What is the format of the Foundation Exam?
  10. What is PRINCE2 for Practitioners?
  11. Do I need to Re-register for the PRINCE2 Certificate?
  12. Where can I find questions and answers for the PRINCE2 exams?
  13. What is PRINCE2 Lite?
  14. Is there a PRINCE3?
  15. Can I use ITIL and PRINCE2 together?
  16. How does PRINCE2 relate to Six Sigma?
  17. How does ISO 9000 and PRINCE2 compare?
  18. Can a single Project Manager (PM) manage multiple projects using PRINCE2?
  19. Is a Project Champion used with PRINCE2?

1. What is PRINCE2? Page Top
PRINCE2®, which stands for Projects in Controlled Environments, is a project management method covering the organisation, management and control of projects.
PRINCE2® was first developed by the Central Computer and Telecommunications Agency (CCTA), now part of the Office of Government Commerce (OGC), in 1989 as a UK Government standard for IT project management.
- PRINCE2 is a proven Project Management Method
- PRINCE2 is really STRUCTURED COMMONSENSE!
- PRINCE2 is suitable for ALL TYPES & SIZES of Project
- PRINCE2 is meant to be TAILORED to suit your needs
- PRINCE2 is used by all UK Government Departments
- PRINCE2 is recognised internationally
2. Who owns PRINCE2? Page Top
OGC (Office of Government Commerce) own the methodology. The APM Group (APMG) is the Certification Body and is responsible for the running of examinations and accreditation of training organisations.
PRINCE2® is freely available without payment (other than for whatever optional support, training etc you wish to purchase).
3. Can I use the PRINCE2 logo? Page Top
The PRINCE2 logo is a registered trademark of OGC (Office of Government Commerce) and must not be used without their permission.
4. What is a Project? Page Top
A Management Environment that is created for the purpose of delivering one or more Business Products according to a specified Business Case.
Characteristics:
- It has a Finite & Defined Life Cycle
- Defined & Measurable Business Products & Corresponding Activities & Resources
- An Organisation Structure with Defined Roles & Responsibilities to manage the project
- Outcome will deliver benefit to the business (requiring a Business Case)
- A ‘temporary’ organisation with different responsibilities
- Outcome defined in advance
- The work will contribute to meeting a business strategy/vision (as part of a Programme)
- Defined start and end
5. What is NOT included in the scope of PRINCE2? Page Top
Not all Project Management subjects covered.
Tools & Techniques vary across project types and corporate environments.
Examples of what is not covered:
- People Management (e.g. motivation, leadership, delegation)
- Generic Planning Techniques (e.g. estimating)
- Risk Management Techniques
- Creation & Management of Corporate Quality Management & Quality Assurance functions
- Budgetary Control/Earned Value Analysis
- Specialist techniques to create the products (but must interface with them, e.g. to enable estimating to be provided)
6. Why do Projects Fail? Page Top
- Poorly Specified & Understood Requirements
- Lack of Good Business Reasons for Undertaking the Work
- Lack of measurable Acceptance Criteria
- Failure to keep the Customer/Users Involved at Each Step
- No Criteria to Establish Product Completion & Quality
- Failure to Identify, Monitor and Control the Activities
- Over-optimistic Estimating of the Effort Required
- Deliverables not Defined in Sufficient Detail before Starting Work
- No Proper System for Capturing & Managing Changes
- Reducing Management Commitment to the Project
- Too Much Bureaucracy - Too Little Commonsense!
7. How can I use PRINCE2 stages for a typical IT project? Page Top
There are many ways to accomplish an IT project with PRINCE2. A simple example is as follows:
• SU
• Stage 1: IP
• Stage 2: Design
• Stage 3: Development
• Stage 4: Test
• Stage 5: Installation
• CP
The overall Project Plan and PID are created in IP. At each stage boundary after IP there would be a SB process to plan the next stage, update the Project Plan, and update the Business Case.
8. Are there any pre-requisites to take PRINCE2 exams? Page Top
The only prerequisite you will need is a general background knowledge and experience of project management.
In that way you will be able to relate the specific terms and stages of the PRINCE2™ methodology to your own experience.
9. What is the format of the Foundation Exam? Page Top
The exam is 75 multi-choice questions, you have 1 hour to complete the exam and must get 38 of 75 (50.6%) or more correct to pass (over 90% of people pass this exam)
10. What is PRINCE2 for Practitioners? Page Top
The PRINCE2 Objective Testing Practitioner Exam has been in place since September 2007. The exam consists of 9 questions worth 40 marks.
An overall score of 180 out 360 is required to pass the exam. It is still a 3 hour Open Book exam – but delegates are only allowed their PRINCE2 manual in to the exam.
Prerequisite for sitting the Practitioner examination is successfully passing the Foundation Level examination.
11. Do I need to Re-register for the PRINCE2 Certificate? Page Top
All PRINCE2 Practitioners should be re-registered within 3-5 years of their original certification. This re-registration comprises a 1-hour examination set at the same standard as the Practitioner examination.
Since January 1 2008 the PRINCE2 Re-registration exam has become an Objective Testing Exam. The exam format is a 3 questions paper, with a scenario background and appendices. Each of the 3 questions is worth 40 marks.
An overall score of 60 out of a possible 120 is required to pass. The exam is 1 hour duration and delegates are only allowed to reference the PRINCE2 manual.
12. Where can I find questions and answers for the PRINCE2 exams? Page Top
There are self-assessment foundation questions to test your PRINCE2 knowledge available (click here).
PRINCE2 training organisations usually provide a CD containing sample questions as part of the training material.
There is a database of 1000+ self-assessment questions in our members area (click here).
13. What is PRINCE2 Lite? Page Top
PRINCE2 Lite is a cut-down version of PRINCE2. Some organisations find PRINCE2 too complex for small projects and have developed their own simplified versions.
These versions are sometimes called PINO (Prince2 In Name Only).
All PRINCE2 processes are important. The key to using PRINCE2 for any project is to consider how much of each PRINCE2 process is appropriate for your project.
A PRINCE2 Lite method is available in the members area.
14. Is there a PRINCE3? Page Top
There are no official plans for PRINCE3. There will be incremental upgrades to PRINCE2 and the name will not be changed.
However, there is an unofficial PRINCE3 under development in our members area.
15. Can I use ITIL and PRINCE2 together? Page Top
The two methods are complementary. PRINCE2 covers the process for creating products and ITIL covers the lifespan of a product after it has been created.
16. How does PRINCE2 relate to Six Sigma? Page Top
Six Sigma can augment PRINCE2 with additional controls. Six Sigma defines many technical products for process design and measurement.
The Project Assurance role may be performed by a master blackbelt and additional blackbelt roles may be defined for delivering workpackages.
17. How does ISO 9000 and PRINCE2 compare? Page Top
ISO-9000 is aimed at a quality management system (QMS) for a complete organisation, whereas PRINCE2 is aimed at the management of projects.
PRINCE2 may form part of an organisation's QMS (rather than an organisation's QMS form part of PRINCE2).
18. Can a single Project Manager (PM) manage multiple projects using PRINCE2? Page Top
The number of projects a single PM can manage depends on the project size, complexity and risks involved. The PRINCE2 Lite method can be used by a single PM to manage multiple small projects.
A full-time PM is likely required for: (a) a project with large multiple teams; (b) a project involving more than one geographical location; or (c) a project in trouble with tight tolerances (e.g. time, cost or quality).
A PM might successfully manage several projects if the project has an experienced Team Leader for each team. For a PM to manage more than one project there needs to be experienced Project Support available.
19. Is a Project Champion used with PRINCE2? Page Top
A Project Champion is not a PRINCE2 term. Project Champions are proactive doers. They make things happen and have a promotional and influencing role.
A Project Champion can support all projects and advise Project Managers how to do things using PRINCE2.

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